Meeting Minutes – April 9th

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PAC Meeting Minutes – April 9th 2018

(about 1 hour)


Presentation: Elisa Lee, Program Lead: Fire & Flower: Girls Rites of Passage – Thank you Elisa for the inspiring presentation!

Principal’s Report (15 min)

financial report (5 min)

Upcoming PAC events (15 min)

Spring Fling – Reminder about the ongoing collection for baskets ans wine. Tickets notices have gone home with students and will also be for sale before and after school by the PAC Board. Teachers have received invites also and an additional email will be sent to invite them at the discounted ticket price of $20. Other: DNV information (5 min)

Highway one – Lower Lynn Improvements.

Info session – April 17th, 5-8pm, Holiday Inn

PAC positions (PTO) coming up in June (AGM on June 11th) (5 min) These have been posted on the PAC Board and on the website and Facebooknext PAC meeting: May 14th, 2018


Section XI Duties of Officers

The Chair shall:

convene and preside at membership, special, and executive meetingsensure that an agenda is prepared (in consultation with the Principal) and presented at meetings

know the constitution and bylaws and meeting rules

submit a report at each meeting outlining contacts made, concerns identified, status of action items and upcoming agenda items

know the Constitution, Bylaws and meeting rules

know where to find resources to assist members

appoint committees where authorized to do so by the executive or membership

consult LPAC members regularly

ensure that the LPAC is represented in school and school district activities

be the official spokesperson for the organization

be a signing officer

submit an annual report

on occasion, delegate the responsibility of chairing a meeting or other duties to the Vice-Chair to gain experience for the Chair role

The Vice-Chair shall:

assume the responsibilities of the Chair in the Chair’s absence or upon requestassist the Chair in the performance of his/her duties

accept extra duties as required

be a signing officer

contribute to the annual report

The Secretary shall:

ensure that members are notified of meetingsrecord the minutes of general meetings, special events and executive meetings

keep an accurate and up-to-date copy of the Constitution and Bylaws and have copies available for members upon request

issue and receive correspondence on behalf of the Council

safely keep all records of the Council

contribute and compile an annual report

be a signing officer when required

The Treasurer shall:

be a signing officerreceive all funds for the Council

disburse funds authorized by the executive or members

maintain an accurate record of all expenditures of the Council

give a report of all receipts and expenditures at all general meetings

deposit all funds collected on behalf of the Council in an account at a recognized financial institution approved by the LPAC

make books available for viewing by members upon request

have the books ready for inspection or audit annually

with the assistance of the executive, draft a budget and tentative plan of expenditures as per Section XIV

ensure that another signing officer has access to the books in the event of his/her absence

contribute annual financial statement/report for the annual report

submit a preliminary annual financial statement at the Annual General Meeting of the Council

submit final annual financial statement to the members at the First General Meeting of the following year

The District Parent Advisory Council (DPAC) representative shall:

attend LPAC and DPAC meetingsseek and give input on behalf of the LPAC to the DPAC

report back to the LPAC

contribute to the LPAC annual report

The Past Chair shall:

help smooth the transition between Chairsassist, advise and support the Council

provide information about resources, contacts, and other essential information to the Council

act as a consultant for the Chair

if necessary, chair the nominating committee

contribute to the LPAC annual report

Members-at-Large shall serve in a capacity to be determined by the Council at the time of election and at other times as the Council requires.


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